Admin Assistant, Leasing

Responsibilities:

• Maintain an organized record of existing agreements and oversee the renewal or replacement of retail lots as needed.
  Conduct regular tenant searches to compile a comprehensive database of potential tenants.
• Stay up-to-date with the latest trends in the shopping centre market, conducting market research and monitoring retail developments.
• Handle pre-tenancy and post-tenancy matters, including issuing Letters of Offer, managing tenancy agreements, and liaising with our legal team for special conditions, clause changes, and amendments.
• Follow up on all relevant documents until the Tenancy Agreement/Supplementary Agreement is executed by both parties.
• Support tenants by keeping them updated on sales performance and other relevant information.
• Offer administrative assistance to the leasing team, including filing, managing new leasing inquiries and potential tenant follow-ups, correspondence, and collection of tenant documentation.
• Assist the Finance department in communicating with tenants regarding rentals, deposits, and outstanding payments.
• Aid in organizing tenants’ meetings as required by management.

Requirements:

• Bachelor’s Degree in Commerce, Marketing, Real Estate Management, Property Development, or a related field.
• Proficient knowledge of tenancy administration and documentation processes.
• Excellent oral and written communication skills in English.
• Proficiency in both English and Bahasa.
• Positive attitude, resourceful, quick learner, and ability to work independently and collaboratively with a diverse group of people.